Administrative Assistant/Receptionist at Specialty Contractor
Rio Grande Fence Co.
of Knoxville Rio Grande Fence Co.
of Knoxville Knoxville, TN Knoxville, TN Full-time Full-time $21 - $25 an hour $21 - $25 an hour 9 hours ago 9 hours ago 9 hours ago Rio Grande Fence Co.
of Knoxville The Commercial Fence Professionals(TM) Est.
1958 3rd Generation Family Owned & Operated RGFENCE.
COM 10610 Dutchtown Road, Knoxville, TN 37932 APPLY ONLINE apply.
rgfence.
com (https:
//rgfence.
formstack.
com/forms/job_application) Tennessean Top Workplaces 4x Award Winner 2019 - Award Winner 2021 - #1 Small Business in Middle TN! 2022 - Award Winner 2023 - Award Winner 5-Time AFA National Fence Contractor of The Year 2023 GOOD FRIDAY SERVICE PROJECT https:
//youtu.
be/2z4PRykgcdg INSTALLATION HIGHLIGHT VIDEO https:
//youtu.
be/qGW6ZQ9OsEk Since 1958, Rio Grande Fence Co.
of Tennessee has been installing and repairing fence for commercial and industrial projects.
We install chain link, ornamental, wood, vinyl, guard railing, and temporary fence for commercial and industrial fence projects.
In 1996, the decision was made to stop installing residential jobs to focus our business on commercial, industrial, sports facilities, and fence rental projects.
Completed projects over the years include Nissan Stadium for the Tennessee Titans, Tennessee Army, and Air National Guard Armory, Nashville International Airport, Bridgestone Arena, Purity Dairies, and many other businesses, sports facilities, and government projects.
Business owners and contractors all over the Mid-South trust Rio Grande Fence Co.
of Nashville for security and peace of mind.
Job Description:
ADMINISTRATIVE ASSISTANT/RECEPTIONIST Rio Grande Fence Co.
of Knoxville 10610 Dutchtown Road, Knoxville, TN 37932 The Commercial Fence Professionals (TM) Est.
1958 RGFENCE.
COM APPLY ONLINE apply.
rgfence.
com (https:
//rgfence.
formstack.
com/forms/job_application)
Summary:
An Administrative Assistant is the first person our customers and vendors communicate with.
By being the first point of contact for current and future customers, this role is absolutely vital to the organization in communicating clearly, effectively and efficiently in a calm and welcoming manner.
HOURS:
8:
00 AM - 5:
00 PM Eastern, Monday through Friday Reports To:
This role reports directly to the Branch Manager.
Essential Duties of Administrative Assistant:
- Answering the company phone utilizing the RGF call answer template.
If there are ever any phone issues/outages, these are to be reported directly to the Branch Manager.
- Utilizing Microsoft Dynamics 365 Business Central (previous experience is a major plus) - Greeting guests, customers, vendors, etc.
as they enter the front door and assist them with getting them placed in the right direction of what they need.
- Ensuring all USPS, UPS, and courier envelopes and packages in the ready to go tray are stamped/labeled for the respective vendors who pick it up each day from the front lobby - The daily mail run from USPS is to be delivered to the Office Manager for distribution Any express packages (ex.
UPS) are to be given to the person whose name is on the label Assisting sales staff with; The creation and submission of customer call sheets to Project Managers Ensuring the sales form document rack is fully stocked - Assisting the operations team with; Ensuring the letterhead, standard envelope, window envelope, labels and purchase order rack is fully stocked Ensuring the office supply cabinet is fully stocked - Assisting HR department with; Editing and filing crew timesheets digitally Preparing weekly timesheet submissions for payroll Printing Assisting Accounting department with; Mailing invoices and account statements to our customers Typing in the invoice submission confirmations in our accounting software Occasionally assist accounting with processing vendor credit card payments via internet/phone.
Physically and digitally filing completed job projects - Ensuring the Printer/Copier/Multifunction Machine has enough paper supply in the machine's three trays and replacing with more paper when it runs out.
You are also expected to keep two reams of 8.
5 x 11 white paper, one ream of 11x17 white paper and one ream of 8.
5 x 11 canary paper in the cabinet below the machine at all times.
If the machine breaks down, you are expected to call the company we lease the unit from.
- Ensuring the shredder is in functional working order and not overfilled - Assisting RGF employees as they enter the front lobby by getting them placed in the right direction of what or who they need Qualifications - Minimum High School Diploma, but some college or college degree is a plus - Must pass company issued drug screen and background check - Must have effective oral and written communication skills with customers and co-workers Knowledge & Skills - Ability to read and write - Basic Computer and Internet Skills - Microsoft Office 365 (More specifically, Outlook, Excel, and Word) - Ability to follow verbal and written directions - Ability to perform responsibly, quickly and accurately while following all safety standards - Basic construction knowledge preferred Competencies - Accountability/Reliability:
Ability to accept responsibility and account for actions and demonstrate being dependability and trustworthiness.
- Initiative:
Ability to make decisions and take action to solve a problem or reach a goal.
- Organized:
Possessing the trait of being organized or following a systematic method of performing a task.
- Detail Oriented/Accuracy:
Ability to pay attention to minute details of a project or task and perform work accurately and thoroughly.
- Goal Oriented:
Ability to focus on a goal and obtain a pre-determined result.
- Team Player:
Ability to work cohesively with others.
Prompt and dependable attendance Physical Requirements - Requires hand-eye coordination and manual dexterity.
- This job is physically demanding in the delivering of documents throughout the office - Must be able to operate and view a computer with a keyboard, mouse and monitor - Occasionally lifting up to 50 pounds (one case of paper) Job Type:
Full-time Pay:
$21.
00 - $25.
00 per hour SIGN-ON BONUS:
(4) University of Tennessee Basketball Tickets - Your choice of a men's or women's game.
Job Type:
Full-time
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Paid time off Referral program Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Supplemental pay types:
Bonus pay Signing bonus Education:
High school or equivalent (Required) University of Tennessee experience is a major plus!
Experience:
Customer service:
1 year (Preferred) Work Location:
In person Job Type:
Full-time Pay:
$21.
00 - $25.
00 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Paid time off Referral program Relocation assistance Retirement plan Vision insurance Schedule:
8 hour shift Day shift Monday to Friday No weekends Work Location:
In person Rio Grande Fence Co.
of Knoxville 10610 Dutchtown Road, Knoxville, TN 37932.
Estimated Salary: $20 to $28 per hour based on qualifications.
of Knoxville Rio Grande Fence Co.
of Knoxville Knoxville, TN Knoxville, TN Full-time Full-time $21 - $25 an hour $21 - $25 an hour 9 hours ago 9 hours ago 9 hours ago Rio Grande Fence Co.
of Knoxville The Commercial Fence Professionals(TM) Est.
1958 3rd Generation Family Owned & Operated RGFENCE.
COM 10610 Dutchtown Road, Knoxville, TN 37932 APPLY ONLINE apply.
rgfence.
com (https:
//rgfence.
formstack.
com/forms/job_application) Tennessean Top Workplaces 4x Award Winner 2019 - Award Winner 2021 - #1 Small Business in Middle TN! 2022 - Award Winner 2023 - Award Winner 5-Time AFA National Fence Contractor of The Year 2023 GOOD FRIDAY SERVICE PROJECT https:
//youtu.
be/2z4PRykgcdg INSTALLATION HIGHLIGHT VIDEO https:
//youtu.
be/qGW6ZQ9OsEk Since 1958, Rio Grande Fence Co.
of Tennessee has been installing and repairing fence for commercial and industrial projects.
We install chain link, ornamental, wood, vinyl, guard railing, and temporary fence for commercial and industrial fence projects.
In 1996, the decision was made to stop installing residential jobs to focus our business on commercial, industrial, sports facilities, and fence rental projects.
Completed projects over the years include Nissan Stadium for the Tennessee Titans, Tennessee Army, and Air National Guard Armory, Nashville International Airport, Bridgestone Arena, Purity Dairies, and many other businesses, sports facilities, and government projects.
Business owners and contractors all over the Mid-South trust Rio Grande Fence Co.
of Nashville for security and peace of mind.
Job Description:
ADMINISTRATIVE ASSISTANT/RECEPTIONIST Rio Grande Fence Co.
of Knoxville 10610 Dutchtown Road, Knoxville, TN 37932 The Commercial Fence Professionals (TM) Est.
1958 RGFENCE.
COM APPLY ONLINE apply.
rgfence.
com (https:
//rgfence.
formstack.
com/forms/job_application)
Summary:
An Administrative Assistant is the first person our customers and vendors communicate with.
By being the first point of contact for current and future customers, this role is absolutely vital to the organization in communicating clearly, effectively and efficiently in a calm and welcoming manner.
HOURS:
8:
00 AM - 5:
00 PM Eastern, Monday through Friday Reports To:
This role reports directly to the Branch Manager.
Essential Duties of Administrative Assistant:
- Answering the company phone utilizing the RGF call answer template.
If there are ever any phone issues/outages, these are to be reported directly to the Branch Manager.
- Utilizing Microsoft Dynamics 365 Business Central (previous experience is a major plus) - Greeting guests, customers, vendors, etc.
as they enter the front door and assist them with getting them placed in the right direction of what they need.
- Ensuring all USPS, UPS, and courier envelopes and packages in the ready to go tray are stamped/labeled for the respective vendors who pick it up each day from the front lobby - The daily mail run from USPS is to be delivered to the Office Manager for distribution Any express packages (ex.
UPS) are to be given to the person whose name is on the label Assisting sales staff with; The creation and submission of customer call sheets to Project Managers Ensuring the sales form document rack is fully stocked - Assisting the operations team with; Ensuring the letterhead, standard envelope, window envelope, labels and purchase order rack is fully stocked Ensuring the office supply cabinet is fully stocked - Assisting HR department with; Editing and filing crew timesheets digitally Preparing weekly timesheet submissions for payroll Printing Assisting Accounting department with; Mailing invoices and account statements to our customers Typing in the invoice submission confirmations in our accounting software Occasionally assist accounting with processing vendor credit card payments via internet/phone.
Physically and digitally filing completed job projects - Ensuring the Printer/Copier/Multifunction Machine has enough paper supply in the machine's three trays and replacing with more paper when it runs out.
You are also expected to keep two reams of 8.
5 x 11 white paper, one ream of 11x17 white paper and one ream of 8.
5 x 11 canary paper in the cabinet below the machine at all times.
If the machine breaks down, you are expected to call the company we lease the unit from.
- Ensuring the shredder is in functional working order and not overfilled - Assisting RGF employees as they enter the front lobby by getting them placed in the right direction of what or who they need Qualifications - Minimum High School Diploma, but some college or college degree is a plus - Must pass company issued drug screen and background check - Must have effective oral and written communication skills with customers and co-workers Knowledge & Skills - Ability to read and write - Basic Computer and Internet Skills - Microsoft Office 365 (More specifically, Outlook, Excel, and Word) - Ability to follow verbal and written directions - Ability to perform responsibly, quickly and accurately while following all safety standards - Basic construction knowledge preferred Competencies - Accountability/Reliability:
Ability to accept responsibility and account for actions and demonstrate being dependability and trustworthiness.
- Initiative:
Ability to make decisions and take action to solve a problem or reach a goal.
- Organized:
Possessing the trait of being organized or following a systematic method of performing a task.
- Detail Oriented/Accuracy:
Ability to pay attention to minute details of a project or task and perform work accurately and thoroughly.
- Goal Oriented:
Ability to focus on a goal and obtain a pre-determined result.
- Team Player:
Ability to work cohesively with others.
Prompt and dependable attendance Physical Requirements - Requires hand-eye coordination and manual dexterity.
- This job is physically demanding in the delivering of documents throughout the office - Must be able to operate and view a computer with a keyboard, mouse and monitor - Occasionally lifting up to 50 pounds (one case of paper) Job Type:
Full-time Pay:
$21.
00 - $25.
00 per hour SIGN-ON BONUS:
(4) University of Tennessee Basketball Tickets - Your choice of a men's or women's game.
Job Type:
Full-time
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Paid time off Referral program Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Supplemental pay types:
Bonus pay Signing bonus Education:
High school or equivalent (Required) University of Tennessee experience is a major plus!
Experience:
Customer service:
1 year (Preferred) Work Location:
In person Job Type:
Full-time Pay:
$21.
00 - $25.
00 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Paid time off Referral program Relocation assistance Retirement plan Vision insurance Schedule:
8 hour shift Day shift Monday to Friday No weekends Work Location:
In person Rio Grande Fence Co.
of Knoxville 10610 Dutchtown Road, Knoxville, TN 37932.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
